INTEGRATED BUSINESS MANAGEMENT SYSTEM IN ACCOUNTING

In the accounting area, information systems such as the integrated business management system emerged to assist as a source of useful information for the decision-making process. Automating accounting processes is one of its main benefits. Repetitive and routine tasks, such as accounting entries, reconciliations and reports, can be automated, reducing errors
and freeing up time for more strategic activities.

For systems to function, data inputs are necessary, in a logical and structured sequence, which is processed and generates useful information.

Technological evolution is undoubtedly the most practiced, even while accounting performs its function of providing consistent information and assisting managers in decision making, ceasing to be just a fiscal instrument for the government as it was before, information systems become its greatest allies when integrating the economic and financial records of organizations. Information Systems for accounting, the so-called Accounting Information Systems, focus on storing and processing information, and then providing it for decision making.

To make better use of management information in the accounting process, all information concentrated in the integrated business management system must be useful for the accountant and his team, and the systems are shaped according to each need, providing their users with demonstrations and analysis of a financial economic nature.

The market recognizes the incessant search for increasingly integrated, systematized and controlled accounting, which meets the particularities of companies and serves as a basic tool for the tax and administrative department.

To be successful in running its business, an organization needs to prioritize and value the level of information passed on to managers for the decision-making process and the evolution of information technology generates continuous improvement through the development of an integrated business management system for accounting. An accounting intertwined with an information system represents precision and accuracy of financial information and reports.

Useful Information Obtained by the Integrated Management System for Accounting

This is useful information obtained by an integrated business management system for accounting: reports that portray the company's equity position at a given moment that allow the accountant's obligations to be fulfilled, such as: balance sheet, income statement, daily reports and ledger.
 
An integrated business management system reduces, and often eliminates, the circulation of papers throughout the company, in addition to reducing the repetition of entries and reconciliations, generating gains in time and productivity. Through information systems integrated with accounting, companies seek better results in information management and greater control of accounting facts, making this new format for carrying out accounting with the use of technology add numerous benefits to services
lent.
 
The integrated business management systems better known as ERP – Enterprise Resource Planning, for example, integrate several departments of a company, enabling full information storage with automation. ERP is defined as software that centralizes information, helping to manage accounting information and providing better fiscal management.

Basically, ERP interconnects all sectors of the company through specific modules, making the steps more optimized. We can use the example of a company that sells computers. The company purchases 500 computers and they are delivered, along with purchase invoices and payment slips. Upon receiving the equipment, the responsible professional enters this information into the ERP system and the system automatically changes the amount of computer stock.

The integrated business management system also informs finance about payments to be made and sends this information to accounting. In other words, using ERP management, the company acquires speed and availability of information, which is fundamental to the success of any business.

The integrated business management system, in addition to facilitating processes, makes information available for all sectors to consult, which makes managers' lives much easier. Not to mention that, by analyzing the exchange of information, the system is also able to identify errors and failures in the process steps. With an integrated system, accounting data is available in real time. This allows managers to make informed and strategic decisions based on up-to-date financial information, contributing to the long-term success of the company.

In accounting, automation through an integrated business management system helps the accountant by offering reliability and agility in providing information, generating time for new functions, whether in planning or analyzing performance and controls. The professional becomes less burdened without manual bureaucratic routines and can prioritize the analysis of information to better assist in decision making.
 
This trend towards the use of an integrated business management system brings numerous benefits to accounting, such as efficiency, speed, security and credibility in indicators of the economic and financial positioning of companies, enabling future strategic decisions and results aimed at their growth.

Advantages of Information Systems in Accounting

Research reports that integrated business management systems for accounting are indisputably already considered support tools for the decision-making process. Organizations in general highlight that the main reason for purchasing the system was the need for reliability, security and accuracy of information, as well as ensuring that the systems used comply with the obligations assigned to the organizations, in addition to supporting with their reports the decisions taken in matters
financial, administrative and tax.

This strong alliance between accounting and computerized technology systems contributes to obtaining accurate information that is so necessary in the current dynamic and fast-paced market.

As companies grow, their management becomes more complex, thus the need for technology arises to control activities, organize the company, provide information quickly for the company's strategic decisions and also provide reliable information for accounting, which is responsible for fulfilling the company's legal accounting obligations.

Therefore, the importance of using integrated accounting business management systems is clear, which assist in the generation and analysis of the information generated.

Technology ERP systems for accounting information systems handle information for the entire company, which starts with invoice entry (purchases), and then to invoicing and invoice output (sales), payroll of employees (human resources), payments and receipts (financial), production and inventory control (cost of product sold), and all the steps mentioned will give rise to accounting entries. Through the entries made in the aforementioned operations, it is possible to generate accounting statements and determine the
company taxes.

Information for managers is generated by the integrated accounting system: monitoring reports on immediate results (extraction periods can be daily, weekly, monthly, etc.), reports on financial movements, materials and even company resources. Reports with appropriate characteristics are developed to support management planning.

An integrated accounting system also reduces rework, as the information will be integrated across the company's various sectors without the risk of data changes and manipulations. In addition to the reliability offered, since without manipulation the possibility of errors decreases. ERP also offers agility and optimization in processes, creating facilities and allowing increased productivity due to monitoring of results by management. Companies save money and reduce their losses with the integrated accounting system, as it identifies flaws that can be improved and seeks to reduce losses in all operations.

Another great benefit of using an integrated business management system is replacing several software with a single one that will meet all your needs. Companies that use different software for each area, such as payroll, sales control, accounts payable, production, etc.), can opt for an ERP, which in addition to reducing license costs, will integrate information in an intelligent and reliable way.

The constant use of information by ERP for decision-making is already used by most organizations concerned with adjusting weak points in the company's internal sectors, as well as carrying out good administration through accounting information.

Reasons Why Business Owners Should Hire Accounting Services

While successful business owners and managers tend to more easily purchase the services of accounting professionals, when it comes to dealing with accounting, legal or banking issues, many entrepreneurs sometimes stay away from them. However, when we look at the number of failed startups in recent years, we need to evaluate why these companies fail.
 
Here are some reasons why business owners should consider an integrated business management system:

Allows you to focus on the core of your business: The reason you started your business is where you should focus. Your passion is the foundation of your success. Why spend your time and effort on something you are not an expert in? Let tax professionals take care of everything about your accounting.

1. Balance your time between work and family
   Delegating accounting tasks will help you free up some time for your personal life. It is important that you maintain a balance between your work and your friends and family.
2. Professional legitimacy
   Having a professional take care of your accounting will give you some legitimacy with main partners, such as banks. This will be advantageous when the time comes for you to apply for a loan, showing the bank that your finances are well taken care of.
3. It is vital to the success of a company
   Many entrepreneurs and business owners recognize that accounting dealing with their taxes and accounting routines plays an important role in the success of their businesses. This is because they can focus on the strategic issues of your business.
4. a new perspective
   Working with an accounting service, meaning someone outside your company, can give you a different or new perspective on your business.
5. They have reach
   In addition to helping you have free time to focus on the core of your business, accounting has insight and knowledge into hundreds of companies and industries. They can provide guidance on best practices and tips on how to avoid mistakes that could cause your business to fail.
6. Businesses need a roadmap to success.
   Having a clear plan is what will make your business successful. Accounting can help you figure out where to start, provide you with the data you need, and help you create a roadmap to success.
7. They understand taxes.
   To ensure your business remains compliant, you should have a tax and accounting professional handle your finances, as rules and regulations change frequently and working with someone aware of these modifications is advantageous.
8. Analyze data for growth and profitability opportunities.
   Finally, accounting will help you analyze and interpret your database to make better decisions and direct your strategy. A professional will give you a better overview of your growth and profitability potential.

Integrated accounting information systems are a powerful technological tool for accounting, providing more efficient, transparent management and aligned with the demands of the contemporary business environment.

The effective use of integrated accounting information systems has become essential for companies looking for ways to provide quality services and fully meet the demands of the Tax Authorities, as they enable the obtaining of consistent and real-time information, integrating the areas in a reliable. Research indicates a consensus in the market that investment in accounting information systems not only contributes to improving processes, but also to meeting tax obligations.

Please contact TATICCA – ALLINIAL GLOBAL, which operates with integrated audit services, internal audit, accounting, taxes, corporate finance, financial advisory, risk advisory, technology, business consultancy and training, for more information, visit www.taticca.com.br or email taticca@taticca.com.br and find out more. Our company has certified methodologies for carrying out activities.